Your direct deposit verification letter, ready in minutes
For anyone who needs written proof that their direct deposit is active and properly configured. Fill out the form, watch the live preview, and download a print-ready PDF letter confirming your routing number, account number, employer, and deposit status.
| Account Holder | |
| Financial Institution | |
| Account Type | Checking |
| Routing Number | |
| Account Number |
| Organization | |
| Deposit Status | Active |
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You’re covered if your delivered document doesn’t match the watermarked sample’s layout or formatting. Email [email protected] with the document attached, and we’ll get back within 2 business days with either a refund or an updated document — whichever you prefer.
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What is a direct deposit verification letter?
A direct deposit verification letter is a document you create to confirm that a direct deposit arrangement is active on your bank account. It lists your routing number, account number, the employer or organization sending the deposit, and the current deposit status — all in a clean, professional format that a bank, employer, or government agency can review at a glance.
Unlike a voided check or bank statement, a verification letter is focused on one thing: proving that direct deposit is set up and working. It’s useful when a new employer needs confirmation before their first payroll run, when a benefits agency requires proof of active deposit, or when you need a portable document that doesn’t expose your full transaction history.
Some organizations also request a voided check alongside this document. Generate a voided check →
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Exactly What HR Needed
My new employer asked for a deposit verification letter before they’d run my first paycheck. My bank said it would take 3–5 business days. I made one here in under five minutes and HR accepted it the same day.
Tamara J.
Saved Me a Trip to the Bank
Needed to prove my Social Security deposit was going to the right account for a housing application. The letter had my routing number, account number, and deposit status — everything the landlord asked for. No bank visit required.
Kevin R.
Clean and Professional
I was worried about sending something that looked homemade, but the letter came out looking like it was printed on bank letterhead. The live preview let me double-check everything before paying. Very straightforward process.
Diana M.
Frequently asked questions
What are the common mistakes to avoid when filling out this form?▼
- Using a voided check instead of a verification letterA voided check shows your routing and account numbers but does not confirm that direct deposit is actually set up. If someone asks for deposit verification, a voided check alone may not satisfy the requirement — they want proof the deposit exists and is active.
- Entering the wrong routing numberBanks sometimes have different routing numbers for ACH, wire transfers, and paper checks. Make sure you use the ACH routing number — the one associated with your direct deposit. It’s usually printed at the bottom left of your checks or listed in your bank’s online portal under direct deposit settings.
- Not matching the employer name exactlyEnter the employer or payer name exactly as it appears on your pay stub or deposit records. A mismatch — even something as simple as “Accounting Inc.” vs. “Accounting Incorporated” — can cause the recipient to question the letter’s accuracy.
- Selecting the wrong deposit statusIf your deposit has not processed yet, select Pending rather than Active. Claiming an active deposit when it’s still being set up can create problems if the recipient verifies with your bank. Use the status that accurately reflects the current state.
What is a direct deposit verification letter?▼
A direct deposit verification letter is a document that confirms a direct deposit arrangement is active on your bank account. It includes your routing number, account number, the depositing organization, and the current deposit status. It’s typically requested by employers, benefits agencies, or landlords who need written proof that deposits are being sent to the right account.
Is this the same as a voided check?▼
No. A voided check provides your routing and account numbers but says nothing about whether direct deposit is actually set up. A verification letter explicitly states that a deposit arrangement exists and whether it’s active, pending, or inactive — which is the information many employers and agencies actually need.
Who typically requests a direct deposit verification letter?▼
New employers during onboarding, government benefits agencies (Social Security, veterans’ benefits, unemployment), landlords verifying income deposits, loan officers confirming payroll deposit, and auditors reviewing payroll compliance. Anyone who needs proof that money is being deposited to a specific account may ask for one.
Does my bank issue this letter?▼
Some banks will provide a deposit verification letter if you ask, but many don’t offer this as a standard service — and those that do may charge a fee or take several business days. This tool lets you create a professional verification letter yourself, immediately, with the same information a bank-issued letter would contain.
Can I use this letter if my deposit status is pending?▼
Yes. The letter accurately reflects whatever deposit status you select — Active, Pending, or Inactive. If your direct deposit is still being set up, selecting Pending creates a letter that documents the in-progress arrangement, which is often sufficient for employers and agencies that just need confirmation the process has started.
What if I have direct deposits from multiple employers?▼
Each letter covers one deposit arrangement — one employer or payer per letter. If you have multiple direct deposits, create a separate letter for each. This keeps each document focused and avoids confusion about which deposit the letter is verifying.
Key terms
- Direct deposit
- An electronic transfer of funds from a payer (employer, government agency, or other organization) directly into a recipient’s bank account. Eliminates paper checks and typically arrives on a set schedule.
- Routing number
- A nine-digit number that identifies your bank within the ACH network. It tells the sending organization where to direct the deposit. Different from a wire routing number — make sure you use the ACH routing number for direct deposit.
- ACH (Automated Clearing House)
- The electronic network that processes direct deposits and other bank-to-bank transfers in the United States. Most payroll, Social Security, and government benefit deposits travel through ACH.
- Deposit status
- Whether a direct deposit arrangement is currently Active (deposits are being sent and received), Pending (set up but not yet processing), or Inactive (previously active but currently stopped).
- Prenote (pre-notification)
- A zero-dollar test transaction sent through ACH before the first real deposit. Banks use prenotes to verify routing and account numbers are correct. During a prenote period, deposit status is typically Pending.
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