Your business check authorization, ready in minutes
For businesses that need to authorize an employee or signer to write checks on the company account. Fill out the form, watch the live preview, and download a print-ready PDF with the signer’s name, title, and a maximum check amount clearly stated.
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- What you fill here ends up on your document, no extra data requested
- Live preview updates as you go, inline hints flag accidental mistakes
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After payment
- Print-ready PDF and JPG, emailed and downloadable instantly
- Your inputs are wiped after delivery, only your email and order details kept for billing
- Hassle-free refund policy (see below)
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Everything you see here — the formatting, the text, the layout — is exactly what your final document will look like. Only the inputted fields will be replaced with your details.
You can download a sample JPG to keep; the download is intentionally watermarked and slightly pixelated, but both your final PDF and JPG will be crisp and clean.
Refund policy
You’re covered if your delivered document doesn’t match the watermarked sample’s layout or formatting. Email [email protected] with the document attached, and we’ll get back within 2 business days with either a refund or an updated document — whichever you prefer.
We don’t typically cover typos or input mistakes — unless you catch us in a good mood.
What is a business check authorization?
A business check authorization is a formal document that grants a specific individual the authority to sign checks on behalf of a company, up to a stated dollar limit. It names the authorized signer, their title, the maximum check amount, and the effective date — giving the bank and internal stakeholders a clear record of who can write checks and under what constraints.
Without a written authorization, businesses risk unauthorized check writing, unclear liability, and audit failures. Banks often require this document before adding a new signer to a business account, and internal controls depend on it to enforce spending limits and segregation of duties.
Some organizations also request a voided check alongside this document. Generate a voided check →
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Exactly What Our Bank Needed
We needed to add our new controller as a check signer and the bank wanted written authorization with a dollar limit. This form had every field our bank asked for. Printed it, signed it, brought it to the branch, and the signer was added same day.
Rachel M.
Clean and Professional
Our auditor flagged that we didn’t have formal check-signing authorizations on file. I used this for all three of our authorized signers in under 20 minutes. The forms look professional and have the dollar limits clearly stated.
Tom S.
Saved Us a Headache
When our office manager left, we realized we had no documentation of who was authorized to sign checks. Now we use this form every time we add or change a signer. The live preview is great — you see exactly what will print before you pay.
Diana L.
Frequently asked questions
What are the common mistakes to avoid when filling out this form?▼
- Setting the check limit too highIf the maximum check amount is higher than what the signer actually needs, you lose the protective value of the limit. Set the amount based on the signer’s typical transaction size and require dual signatures for anything above that threshold.
- Not keeping the authorization on filePrint and file the signed authorization alongside your other corporate records. Auditors, new accountants, and bank representatives may ask for it months or years later. Digital and paper copies are both recommended.
- Forgetting to notify the bankThe authorization form documents your company’s internal decision, but the bank still needs to be notified separately. Deliver the form to your bank along with any other documents they require to update their signature cards.
- Not revoking authority when an employee leavesWhen an authorized signer leaves the company, notify your bank immediately and issue a written revocation. Failing to do so leaves the former employee with check-signing authority on your account until the bank is told otherwise.
What is a business check authorization?▼
A business check authorization is a written document that formally grants a named individual the right to sign checks drawn on a company’s bank account. It specifies who is authorized, their role, the maximum check amount they can sign for, and the effective date. Banks and auditors rely on this document to verify that only approved personnel are writing checks.
Why do I need a maximum check amount on the authorization?▼
A maximum check amount limits the signer’s authority and reduces financial risk. If a check exceeds the stated limit, it requires a second signature or approval from a senior officer. This is a standard internal control that protects the business from unauthorized large expenditures.
Does my bank require this document?▼
Most banks require written authorization before adding a new signer to a business checking account. The exact requirements vary by bank — some accept a board resolution, others accept a check authorization form like this one. Contact your bank to confirm what they need.
Can I revoke check-signing authority after it’s been granted?▼
Yes. To revoke authority, notify your bank in writing and update your internal records. Most businesses issue a separate revocation letter and remove the signer from the bank’s authorized signer list. Keep the original authorization on file for audit purposes.
Who should sign the authorization form?▼
The authorization should be signed by a senior officer or owner with the authority to grant check-signing privileges — typically the CEO, CFO, president, or a board-designated officer. The authorized signer (the person receiving check-writing authority) does not sign this form; only the authorizing officer does.
Is this the same as a board resolution for check signing?▼
No. A board resolution is a formal vote by the company’s board of directors. A check authorization form is a simpler document that can be signed by any authorized officer. Some banks accept either one; others require a board resolution for larger accounts. Check with your bank to see which they need.
Key terms
- Authorized signer
- An individual formally designated to sign checks, contracts, or financial documents on behalf of a business. Authorization is typically granted by a senior officer or the board of directors.
- Maximum check amount
- The highest dollar value a specific authorized signer can approve on a single check without requiring additional authorization or a second signature.
- Signature card
- A document kept on file at the bank listing every person authorized to sign checks on a business account. Banks compare check signatures against this card to verify authenticity.
- Dual signature requirement
- An internal control that requires two authorized signers to approve checks above a certain dollar threshold. Common in businesses that want to prevent any single person from issuing large payments unilaterally.
- Segregation of duties
- An accounting principle that divides financial responsibilities among different people to reduce the risk of error or fraud. Check-signing authority is a key area where segregation of duties applies.
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My Check Pros is a document generation tool and is not affiliated with, endorsed by, or in any way officially connected with any financial institutions mentioned. Read our disclaimer.
My Check Pros is owned and operated by Miruvor, an independent studio based in Washington, D.C., focused on researching and building in the payments, fintech and agentic AI space.